How to submit a Portfolio?


Quick guide

For your certificate application, please merge all portfolio activities achieved during your PhD project into 1 training activity. Perform the following steps:

  1. Select 'Type of activity': General > Certificate Request
  2. Name: Final List
  3. Start date / Finishing date: Start and end date of your PhD project
  4. Drag or browse the document with your request to "Proof of attendance documents"
  5. Click 'Save'

Each month, supervisors receive an overview of open requests to approve. After approval you can request the Graduate School to approve your portfolio. This is needed to obtain a Graduate School certificate.

General information

The portfolio is a way for PhD candidates to:

  1. Track your progress and view registered hours.
  2. Add new training activities.

It is therefore an overview of all the activities and courses that a PhD candidate has taken

You can add new activities in Hora Finita in the Portfolio.

Where can I find my portfolio?

Option 1: Training and professionalization

On the right hand side of the your dashboard you will find your ‘Training and professionalization.

  1. Click on the 'Open the complete list with portfolio items' to go to an overview page containing all your courses and activities.

Option 2: Research phase tab

You can navigate to your portfolio by:

  1. First clicking on the 'Research phase' tab.
  2. Then clicking on the 'Training activities' tab.


How do I add a new activity or course to my Portfolio?

  1. Log in to Hora Finita and navigate to your Portfolio
  2. Click on the 'New' button.
  3. This will take you to the create activity page.

Create new activity

Search for the activity in the catalog or specify an activity yourself using with one of the activity types.

Upon selecting a course certain information will be automatically filled in. Other information must be filled in manually.

Select a start date and a finishing date.

You can use the pop up calendar to select a start and end date by clicking on the calendar icon.

The number of hours for the training activity are usually filled in automatically.

If the number of hours are not automatically filled in, enter it yourself.

You can attach documents by pressing the 'Browse' button. Alternatively you can drag and drop the file into the drag-&-drop box on the create activity page.

Select the correct file in your file explorer and click on the 'Open' button.

Click on the 'Save' button at the bottom of the page in order to save the activity. After this you will receive the following message:

The first co-promotor of the PhD candidate will approve or reject the training activities.

How do I request a review of my Portfolio?

At the end of your PhD project you request the Graduate School to approve your portfolio. This is needed to obtain a Graduate School certificate.

Before the portfolio can be reviewed, all training activities needs to be approved by the supervisor. Furthermore, the total numbers of hours spent on training activities has to meet the number of hours needed to obtain a certificate of the Graduate School.

Log in to your Hora Finita account. At the bottom of your dashboard under the section 'PhD checklist' is an item Portfolio approved containing the link 'request a review by the graduate school'. Click on this link.

If you have acquired the required number of hours you will see the following message informing you that an email has been sent to the parties responsible for reviewing your portfolio:

If you have not yet followed the required number of hours you will receive the a pop-up message informing you that you have not yet met your required hours or your activities have not been approved yet by your first co-promotor: