How to add a 'not yet existing in HF person' to the supervision team

When you're adding or making changes to the supervision team of a PhD project, it could be that a person you're trying to add does not exist in Hora Finita yet. This article guides you through how to request to add a new person to Hora Finita.

You cannot add a new person yourself

When changing a supervision team, it might seem like you can add a new person via the pop-up 'add new person'.

Do not use this pop-up option!

This pop-up does open, but will not allow you to fill out information, as the role of 'leerstoelgroepmedewerker/chairgroup secretary' is not authorized to do so.

Request a new person to be added

You can send a request for adding a new external person to the Graduate School or [email protected]. This request is send over email, which should contain the following information:

  • Personal details:
    • Full name (Calling name, first names, initials and surname).
    • Titels (e.g. prof./dr./ing.)
    • Gender (m/f/x)
  • Contact details
    • Adress, postal code, city, country
    • preferred email adress
  • Affiliation
    • Institution
    • Department of the WUR the PhD project is linked to
    • External faculty
    • Optional: adress info/telephone/work email/internal adres

The Graduate School/Doctoral Service Centre will create the person for you in Hora Finita. Once this is done, you can find them in Hora Finita and change the supervision team.