Education SupportVariousOn Campus Education SpacesAuroraQuick Reference Card Aurora B-rooms WeConnect

Quick Reference Card Aurora B-rooms WeConnect

This Quick Reference Card applies to rooms: B9211+B9210, B9216+B9218 | Furniture: movable

Assistance 
  • Reception Aurora: 0317 488 098 | 8:00 - 19:00 | for assistance and all issues with (audiovisual) equipment and hybrid lectures
  • Servicedesk IT: 0317 488 888 | 7:30 -17:30 | for issues related to accounts and log-in | for urgent matters 0317 488 800 
  • Education Support Service Desk: 0317 486 222 | 8:00 - 12:00 & 13:00 - 17:00 | for questions on this card
  • Emergency number: 0317 480 300 | in case of evacuation, guide your students outside via the nearest emergency staircase. You can find the evacuation plan on the wall next to the door
Getting Started
  • Pick up the Pointer (1) at the reception 
  • The  Microphone (2) is on the desk 
  • Start Writing Tablet (Display 1) (3) by pressing the button on the top right-hand side. The PC Monitor is the second display (Display 2) (4) 
  • Press the Projector On button (5) on the Control Panel on the wall 
  • Press Select PC (6) (advised), or Select Laptop (7) if you use your own device 
  • If applicable, press Combine Rooms button (8) to sync the audio equipment
  • Press Select WeConnect button (9) to start your WeConnect session
  • Switch the lights by pressing the Light Preset 1 and/or Light Preset 2 buttons (10)
  • Switch the screens by pressing the Open Screens and/or Close Screens buttons (11)
  • Volume button (12) adjusts the volume of the PC 

 


Audiovisual equipment
Lecture recording
It is possible. To record your lecture request this beforehand via [email protected].
Clip-On Microphone
  • Press the small red button on the side of the Clip-On Microphone device to turn it on
  • On top of the device, you can switch between muted (yellow light) and sound on (green light)
  • The volume of the Clip-On Microphone is not adjustable. To increase the volume, place the microphone closer to your mouth
  • Press the small red button on the side of the Clip-On Microphone device to turn it off
Hybrid lecturing (combination on-campus and online students)
The Writing Tablet is the main display (Display 1) (3). Display 1 is what on-campus and online students will see. 
The PC Monitor is the second display (Display 2) (4) for MS Teams meetings during a hybrid class.  

Start your hybrid session 
  • Start the MS Teams meeting on the PC Monitor (Display 2) (4) 
  • In the MS Teams meeting, click on Share next to the red button in the top right corner and select the screen you want to show. The screen you selected is shown online and on the projections on the wall
Sound
Students online hear your voice and the on-campus students' voices through the Ceiling Microphone. Use a Microphone for better sound. Students online can talk and are audible through the speakers.

Sound problems
Check if Clip-On Microphone is muted. Check if MS Teams is set on mute. Check in Teams if Echo Cancelling Speakerphone (EX-440C) speaker is selected.
Writing Tablet (WACOM) & PC

The Writing Tablet is the main display (Display 1) (3), you can use it with the Writing Tablet Pen and the mouse.

Make notes
Use the Writing Tablet Pen to make notes on the Writing Tablet. Save notes by saving the document you are working on.

Make notes on PowerPoint

  • Open your PowerPoint and start the presentation
  • The Slide Show should be on the Writing Tablet and Presenter View on the PC Monitor. To adjust, in PowerPoint click on Display Settings > select Swap Presenter View and Slide Show 
  • Click on the pen icon at the bottom left of the Presenter View > select Pen 

Make notes on Word and Excel 

  • Open your document 
  • In the ribbon menu at the top, choose the tab Draw 
  • Select one of the Drawing Tools

Make notes on PDFs

  • Open your PDF document
  • On the right side, click on the Comment icon
  • In the menu at the top of the document, select the pen icon in the middle

Use the Writing Tablet as a whiteboard

  • Type HD-board Software v9 in the search bar
  • Press the blue icon with the white arrow on the right side (do not fill in login information)
  • The Dual Pen menu appears on your screen
  • Hover over the icons and click on the Window mode icon
  • Click on the pen icon from the menu at the bottom
Touchscreen (CTOUCH) Use as digital whiteboard
  • Press the round button on the centre bottom of the screen 
  • A pop-up appears, it should be set on COS
  • Click on UBoardMate 2 in the top left corner of the screen
  • Use the whiteboard function with the Touchscreen Pen or your fingers. You cannot make notes on the Writing Tablet and the Touchscreen at the same time
Use as presentation screen
  • Press the round button on the centre bottom of the screen
  • A pop-up appears, click on COS and then from the drop-down menu click on HDMI 1
  • The Touchscreen is now connected to the Writing Tablet

To switch between these two functions, press the button on the centre bottom of the Touchscreen and select the appropriate setting in the drop-down menu of the pop-up (COS or HDMI 1).

WeConnect

WeConnect is a tool for interactive learning. It consists of groupwork tables each equipped with a display. WeConnect has several display sharing options.

  • Press the Projector On button and the Select WeConnect button on the Control Panel. 
  • In these combined rooms, you must present from the master room (the lower room number) and press on the Combine Rooms button on the Control Panel.
  • On the Writing Tablet (Display 1) login to WeConnect via https://wur.edu.barco.com and click on Wageningen University & Research
  • Select a scheduled session or click on Plan a session
  • When you start your session, a blue window opens with thumbnails on the bottom. Each thumbnail represents a display on the side walls
  • Click on Share to All to share your screen with all of the WeConnect displays on the side walls
  • To share the screen of one of the displays to all of the other displays, click the corresponding thumbnail
Pointers
Use the Logitech Pointer
The Logitech Pointer can be picked up at the reception of the building.
  • Pull the USB dongle out of the Logitech Pointer and plug it into the USB-cable on the desk

In the task bar on the bottom of the Computer screen,

  • Click on the Show hidden icons symbol > click on the Logitech Presentation symbol (yellow dot with arrow)
  • A SPOTLIGHT menu appears, from which you can choose your pointer function
  • The Logitech Pointer functions (highlight, magnify, digital laser) are visible to online students too
Use your own pointer
  • You can use your own pointer. Plug the USB-dongle of your pointer into the USB-cable on the desk
  • Keep in mind, a laser pointer is not visible to online students
Finishing up
  • Do not switch off the PC! Sign out from your account on the PC 
  • Press Projector Off button (13) on Control Panel. This button also switches off the side WeConnect displays on the wall
  • Switch off Touchscreen (CTOUCH) by pressing the round button on the centre bottom of the screen
  • Switch off the light by pressing the Light Preset 1 and/or Light Preset 2 buttons (10)
  • Return the Pointer (3) to the reception 

If you have remarks or feedback on this instruction article, please let us know via [email protected].

For detailed instructions on the audiovisual equipment please go to the online manuals: https://wur-educationsupport.screenstepslive.com/m/110826 or scan the QR code below.

QR code

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