When you log in to Hora Finita, you are automatically shown the PhD projects page. 

From this page, you can navigate to different pages, with each their own different tabs:  

• PhD projects 
  • PhD projects 
  • PhD project registrations 
  • Interviews 
  • Training activities 
  • Decision documents 
  • Cum Laude predicate awarded 
• Persons 
• PhD ceremony calendar 
  • PhD ceremony calendar 
  • PhD ceremony slots 
  • PhD ceremony slots to be raffled 
• Support 

In this guide, everything you can assess on these pages and tabs will be elaborated on.

Under the tab PhD projects, you can see all PhD candidates that are active. By removing the active filter you select all projects that have been registered with the promotors of which your are “secretaresse”. With the option “modify active filter” you can selected project that fulfill specific conditions 

You can search for a specific candidate using the search bar: 

If you click on a specific PhD candidate, you will be send to a page showing their general information. You can navigate to: the candidate’s general information, (co-)supervisors, admission, TSP, manuscript, summaries, assessment and Cum Laude predicate. 

As “secretary of the promotor” you are allowed to edit the following information: 

• Interviews (dates, results, documents, please note that you cannot submit these interviews if applicable) 
• Proposed members of the assessment committee on behalf of the first supervisor (please note that a request of approval of these members is possible only after the first supervisor has approved the manuscript. 
• Approve a training activity of a specific PhD candidate. 
• Book a ceremony slot for a specific PhD candidate in the Aula.

Under the tab PhD project registration, you can see all PhD candidates of which the registration procedure has not been completed yet. You can search for a specific candidate using the search bar: 

If you click on a specific PhD candidate, you will be send to a page showing their general information. You can navigate to: the candidate’s general information and personal details. 

If the promotion premium needs to be divided between multiple participating chair groups, the provisional allocation can be indicated in Hora Finita during the registration phase of a PhD project. Sometimes this information is not known yet or might change during the project.

If required, the chairgroup can send a request for adjustment of the division of the promotion premium to the Graduate School at any given moment during the research phase. The chairgroup secretary and/or supervisors secretary do not have access to make modifications.

The final commitment will be registered in the graduation phase by the first supervisor when they approve the manuscript, see manual.

Under the tab Interviews, you can see all the interviews scheduled for PhD candidates. These interviews include go-no-go interviews, process meetings and more. You can search for a specific candidate, date or deadline using the designated search bar for each of these criteria. 

When you have selected a specific PhD candidate interview, you will be send to a page showing information on the interview. Here, you can: 

• Alter the date, time and location of the scheduled interview 
• Select if interview has taken place 
• Select if participants have approved of the scheduled date 
• Upload an interview report form 
• Add comments about the interview 
• Change the type of interview 

Under the tab Training activities, you can see all the individual planned activities of PhD candidates. You can search for a specific PhD project, candidate, start date, activity type, date completed, mark, result, EC or assessment using the designated search bar for each of these criteria. 

Selecting a candidate will send you to a page detailing information of the training activity.  

Under the tab Decision documents, you can see all thesis documents of PhD candidates. You can search for a specific PhD project, candidate, start/end/ceremony date, project status, institute, department,  modified date and chapters using the designated search bar for each of these criteria. 

Under the tab Cum laude predicate awarded, you can find all PhD candidates who’s projects were awarded Cum Laude. You can search for a specific PhD candidate, primary promotor, start or end date, department or research program using the designated search bar for each of these criteria. 

At the Persons page you can search for all persons connected to the WUR and its PhD projects. By using the filter for option, you can broaden or specify the type of person you’re looking for: 

In the list of displayed person, you can search for a person based on their ICT-account, title, name, suffix, email address , telephone number, type or date modified using the designated search bar.

Being a “secretaresse of a promotor” you can select ceremony slots. Under the tab PhD ceremony calender, you can find an overview all PhD ceremony slots (available, not available, option, confirmed, synchronized and to be raffled) per PhD ceremony location and per month.

By selecting a slot, you are brought to the slot specific page. Here you can add comments about the slot for the persons affected by the ceremony, and a specific candidate for the slot.  

Under the tab PhD ceremony calendar slots, you can find a more simple overview all PhD ceremony slots. You can filter these slots based on date, room (at present only one option) and status (available, not available, option, confirmed, synchronized and to be raffled): 

You can search for a specific date of PhD ceremony, ceremony time, room, slot, PhD project or date modified using the designated search bar for each of these criteria.  

You can only select a PhD candidate here that is linked to your chairgroup/department.

Under the tab PhD ceremony calendar slots to be raffled, you can find an overview of all the available PhD ceremony slots that will be raffled. 

You can search for a specific ceremony slot, date of PhD ceremony, ceremony time, room or PhD project using the designated search bar for each of these criteria.  

At the Support page you can find helpful information about PhD programmes, guides for working with Hora Finita, important documents regarding PhD regulations and research Integrity and and contact information for if you are in need of more help.