As management/office-assistant you can have two different roles in Hora Finita:

• As "Chairgroup secretary (leerstoelgroepmedewerker") you have access to the PhD projects of your chair group;
• As "Secretary of promotor" you have access to the PhD projects of a specific promotor (regardless the chair group).

Both roles have different rights and tasks in Hora Finita. For an overview of the tasks, please visit Role secr. promotor vs. chairgroup secretary
For information on how to request a role, please visit How to request the role secretary supervisor or secretary chair group

When you log into Hora Finita, you will see the PhD project - Items page.  This page shows the current PhD projects. Underneath your name in the column on the left, you can see your current role.

In the column on the left you will see the following pages: PhD projects, Persons, PhD ceremony calendar, Tasks and Support.

The PhD projects page shows the current PhD projects. If you click on PhD projects, sub-pages will become visible. The >> indicates the current page.

On the page Persons you can find persons that are known within your Hora Finita environment.

The page PhD ceremony calendar gives you an overview of ceremony dates. Please note that the availability of a ceremony date for a PhD candidate depends on the terms and conditions for booking a date. For example, a ceremony date can only be booked after the manuscript and the composition of the Assessment Committee have been approved. Besides that, there is always a 15 week period between the moment from which a ceremony can be booked and the first available ceremony date. So, if you see an available ceremony date in the calendar, this does not mean that the date is available for all PhD candidates.

Here you will find an overview of your Tasks.

Here you will find links to manuals and contact information for help.

There are different ways to search in Hora Finita:

• Enter information in the search field (enter) or
• Click on the x behind active to search for graduated PhD candidates or
• Click on modify active filter. Click on 'true' or false', then click on Apply, or

• Select the Filter status (if available) or

• Click on Advanced search (if available) at the right side of the page, to search for specific topics in different folders.

For more detailed information on how to search, please see the manual How to use filters and advanced search

It is possible to export an overview of PhD projects in an excel file.

1. Go to PhD projects > PhD projects. If applicable, first search for the right data (for example, an overview of only graduated PhD candidates)

2. Go to the bottom of the page > click on More options

3. Click on Export

4. Select the columns selection

5. Click on Start export.

For information on how to perform tasks in Hora Finita, please see the manuals for Secretaries of promotor: Hora Finita: Secretaries of promotor

For questions, please contact [email protected]