How to propose members for the Assessment Committee?
Wageningen University & Research builds an inclusive organisation on all fronts. It is therefore urged to consider diversity, equity and inclusion when assembling an Assessment Committee. We strive to have diverse Assessment Committees that consist of people of all genders.
Submission of the proposal for the composition of the Assessment Committee is possible after the supervisor's approval of the manuscript is completed.
Registering the proposal for the composition of the Assessment Committee can be fulfilled by either the first supervisor or the secretary of promotor.
In case of a cum laude procedure, the same steps need to be taken to submit a proposal for referees.
Selecting the committee members
The Committee consists of four members. If the PhD project is a Joint Doctorate, the Committee can be composed of more than four members (max. 6).
1. Go to PhD projects > PhD projects
2. Click on the right PhD project
3. Go to the tab Assessment
4. Click on Add member to proposal
5. Enter the surname of the person you wish to add
6. Select the person in the list. If you cannot find the person, continue with step 8 of this manual.
7. Click on Next step. Continue with step 11 of this manual.
How to add a new person?
If you cannot find the relevant person, you have to add the person manually.
8. Click on Next step
9. Enter the personal details and affiliation of the person
10. Click on Next step
Adding the committee member
11. Enter the rank number
12. Enter the substantiation (not mandatory)
13. Check the personal details and affiliation
14. Click on Add
You will return to the tab Assessment where you can add the next committee member to the proposal.
Submitting the proposal
When you have added the fourth committee member, you will receive the above message.
15. If you are ready, click on Next to send the proposal to Doctoral Service Centre.
If you wish to check the completed assessment committee before submission, click on Back to return to the tab Assessment.
Also click on Back if it is required to add a fifth or sixth assessment committee member (in case of a Joint Doctorate).
In case you clicked on Back, don't forget to click on Request approval for composition on the tab Assessment, when the proposal for the assessment committee can be submitted.
How to check or adjust the proposal before submitting?
Click on the blue icons at the right side of the column to check and update the personal data.
Records with the green icon cannot be updated in Hora Finita; these need to be updated by the HR department.
If you want to remove a person from the table, click on the red circle.
If you want to add a person to the committee, click on Add member to proposal.
Click on Request approval for composition, if you want to submit your proposal.
When you have clicked on Request approval for composition, you will see the following pop-up:
Click on OK to send the proposal to the Doctoral Service Centre.
What happens after I requested approval?
After you have submitted the proposal, the Doctoral Service Centre will receive an email asking them to review the proposal.
If the Doctoral Service Centre approves the proposal, the approved committee members will be invited by email to assess the thesis. Subsequently, the first supervisor and involved offices will be notified that the Assessment Committee has been approved.
The PhD candidate receives a notification and will be asked to hand in their propositions for assessment.