How to cancel a scheduled doctoral defence ceremony date?
Due to circumstances, a planned ceremony date may require rescheduling. For this, you can use the 'Delete from reservation service' functionality. Go to the tab 'PhD ceremony calendar'.
Who may cancel a ceremony date? The following roles are authorized to cancel a booking for a doctoral defence ceremony date:
- (co)Supervisors
- Secretary of the supervisor
- Chair group secretary
![](https://media.screensteps.com/image_assets/assets/008/410/881/original/595f2def-941b-4c39-bd4d-98b98ffc8ac7.png)
Navigate to the booked date and click the confirmed slot.
![](https://media.screensteps.com/image_assets/assets/008/410/883/original/a9608887-9444-46b0-b864-c0dd0b4cd43f.png)
Verify that the correct PhD candidate is assigned to the slot you want to cancel. Next, click 'Delete from reservations service'.
The status of slot changes to synchronize and after a few seconds the lock is available again.
![](https://media.screensteps.com/image_assets/assets/008/410/887/original/1767952e-208d-4723-9fb8-5abad20ee4fe.png)
The following involved parties will be informed of the cancellation:
- PhD candidate
- (co)Supervisors
- Chair group secretary
- Graduate school
- Members of the Assessment Committee
- Team Graduation Doctoral Service Centre