The registration of a PhD candidate in Hora Finita follows a sequence of steps:

1. The chair group informs the graduate school about the prospective PhD candidate;
2. The graduate school starts the registration in Hora Finita and asks the PhD candidate to provide additional information;
3. The PhD candidate completes the information in Hora Finita;
4. The graduate school checks the information. If the information is complete, the graduate school sends a request to the Doctoral Service Centre to assess the registration;
5. The Doctoral Service Centre (DSC) assesses the registration. If team Admission of DSC approves the registration, they send an email to the chair group secretary with the request to check and finalize the registration;
6. The chair group secretary checks the details of the registration, including the start and end date of the PhD programme and the WUR account. These dates are still editable. If the details on the registration form are correct, the chair group secretary approves the registration.

After the chair group secretary has approved the registration, the PhD registration in Hora Finita is turned into a PhD project.

After the DSC office has approved the registration, the chair group secretariat will receive an email from Hora Finita with a link to review and approve the registration.

1. Click on the link. The tab PhD project registration opens.

2. Check the information on the form, especially the end date and the start date of the WUR-account and PhD programme. If incorrect, adjust the dates.

3. Click on Accept to approve the registration. If you do not agree, click on Reject.

After you have approved the registration, the first supervisor, co-supervisors, chair holder, PhD candidate, graduate school and Doctoral Service Centre receive an email about the approval. If the PhD candidate will be employed at Wageningen University and Research, the HR department will be informed as well. The PhD project registration in Hora Finita has now been changed into a PhD project.

If you have rejected the registration, the persons involved will receive an email about the rejection. The graduate school or Doctoral Service Centre will review the registration, contact the PhD candidate and resolve the issues. After the issues are resolved, you will receive an email to review the registration again.