1. Go to PhD projects > PhD projects registrations

2. Click on New at the bottom of the page

3. Enter the Department, Graduate School and Chair Group

4. Click on Next

The registration request page opens. The page has two tabs: General and Personal details.

5. Enter the information on the tab General. Please follow the instructions below for entering the name of the PhD candidate.

Please find below some additional information about the fields PhD project, Category, Access other organizational units, promotion premiums and Funding on the tab General.

Underneath PhD project you have to enter the start date of the WUR account and the PhD programme. The WUR account end date will be automatically filled with +6 years. The end date of the PhD programme end date will be filled with +4 years.

Select the type of PhD contract underneath Category. If applicable, select specific details of the UNL type.

If other organizational units (chair group or graduate school) should have access to the PhD project, you can add these via the button 'Edit organizations'.

If multiple chair groups are involved in the supervision of the PhD candidate, please enter the division of the promotion premium.

Select the funding source in the drop-down menu.
The subtype is a more detailed description of the funding source. Enter the subtype manually.
Select the cash flow.
Enter the start and end date.

13. After you have completed the information on the Registration request, click on Request additional information from PhD candidate

An email template with a default message opens:

If necessary, adjust the text.

14. Click on Send.

After the PhD candidate has completed and submitted the registration form, the graduate school will receive an email with the request to check the registration.

1. Click on the link in the email to open the registration request

2. Check whether the information on both tabs is complete.

If the information is incomplete or incorrect, click on Reject.
If the information is complete, click on Submit to DSC office to send the form to team Admission of Doctoral Service Centre for review.

For more information, please see the steps below.

1. Click on Reject if the information on the registration form is incomplete or incorrect

2. Select the Status Additional information required from applicant

3. Enter your Comments

4. Click on Save and go back.

The PhD candidate will see your comments on the registration form, but they will not receive an email from Hora Finita about the rejection. If necessary, please notify the PhD candidate (outside Hora Finita).

After the PhD candidate has adjusted the information on the registration form and has resubmitted the form, you will be notified again via an email from Hora Finita.

1. If the information on the registration request form is complete, click on Submit to DSC office

An email template with a default message opens:

If necessary, adjust the text.

2. Click on Send.

After you have submitted the registration request to Doctoral Service Centre (DSC Office) for review, the approval process has started. The registration must be reviewed by two actors: first DSC Office and then the chair group secretariat. After DSC Office has approved the registration, the chair group secretariat will receive an automatically generated email to review the registration.

You can check the status of the approval process underneath 'Agreed' on the registration form. In the example above, DSC Office has approved the registration on 28-05-2026, and the chair group secretariat has been invited to review the registration.

After the chair group secretariat has approved the registration, the approval process has been completed. The registration request will be turned into a PhD project in Hora Finita. The graduate school (and other parties involved) will receive an automatic email from Hora Finita informing them that the registration in Hora Finita is approved.

If DSC Office or the chair group secretariat assesses that information is incorrect or missing, the registration will be rejected. The graduate school will be informed of this by an email from Hora Finita.

If DSC Office or the chair group secretariat has rejected the request because information is incorrect or missing, you will receive an automatically generated email from Hora Finita about the rejection.

If additional information from the PhD candidate is required, you can send the PhD candidate an email via the button at the bottom of the page (please see Requesting additional information and approval from PhD candidate).
If applicable, you can add or correct information on the registration form and save the information with one of the buttons at the bottom of the page.
After the information has been added or corrected by you or the PhD candidate, you can resubmit the registration form to DSC Office (please see Submitting the registration request to DSC office).

Before you send an email request to the PhD candidate or DSC Office, you will have to reset the assessment(s). After you have clicked on the button 'Request additional information from PhD candidate' or the button 'Submit to DSC Office', a pop-up will appear:

Click on Reset and continue. The email template for the PhD candidate or DSC Office will open.

After you have sent the email, you will return to the registration form, where the assessment 'Rejected' underneath 'Agreed' has been removed.