Hora Finita provides the option to change a PhD project to on hold. Reasons for this may include for example maternity leave, a sabbatical or long-term illness while pursuing a PhD. The on hold functionality offers three scenarios:

• A respite period with an unknown end date
• A respite period with a start and end date
• A respite period with a start date, end date and the recalculation of deadlines.

1. Go to the PhD project of the PhD candidate> click on On hold in the navigation menu on the right side of the page

2. Click on New

3. Enter the start date. This can also be a date in the past, i.e. retroactive.

4. An end date is not mandatory, but:
- Without an end date, it is not possible to apply a respite period;
- Without an end date, we recommend periodically reviewing the overview of all records on hold, to monitor the progress of a PhD candidate;
- If the project status is changed to Terminated, then the on hold record without an end date will automatically be given the termination date as the end date.

The remarks field allows you to add additional information.

The box process delay gives the option to recalculate deadlines. If you want to use this option, please go to A respite period with recalculation of deadlines

5. After you have entered the information, click on Save and go back.

When you return to the PhD project, on hold is shown at the right side of the page:

The box process delay provides the option to recalculate deadlines based on the duration of the respite period. This applies to milestones (interviews), requirements and the field planned PhD programme end.

Please note:
- An expired deadline will NOT be changed retroactively. It must be changed manually;
- Completed/approved milestones and requirements remain unchanged;
- A booked ceremony date remains unchanged when entering an on hold period. If the on hold end date is after the ceremony date, Hora Finita will generate an error message.

If you want to recalculate deadlines based on the duration of the respite period, check the box process delay.

To monitor all PhD projects with the status on hold, click on On hold history in the main menu.

You can filter the PhD projects by using the drop-down, by clicking on a column to arrange the PhD projects based on the information in the column, or by entering information in the search field.