During a project, it could happen that a project supervision team needs to be modified. This is a modification that cannot be requested in Hora Finita by the supervisor, it is requested by the chairgroup secretary.

The process of requesting a modification contains a few steps, which are elaborated on below:

1. The chairgroup secretary makes a request for modification:

This request is done on the '(Co)Supervisors' tab (1) of a PhD project, by selecting the button 'propose change of supervisors' (2).

This takes you to a page where you can propose the change. With this it is important to copy the current supervisors (1) who are not being changed into the request, otherwise they will disappear from the team. Once the request is filled out, it can be submitted (2).

2. When the request is submitted, the first supervisor/promotor will receive an email requesting to review  the modification:

If for some reason you can't find the email above in your mailbox, it's possible to access this task through the dashboard of the first supervisor. Click 'show all tasks' if needed.

3. When the supervisor approves of the modification, the PhD Candidate will be requested to review the modification, and finally the Doctoral Service Centre.

• When the request is not approved, you will be notified over email and your chairgroup secretary can resubmit an altered modification proposal.

• When the request is approved, you will be notified over email about this decision. After this, the modification is automatically finalized in Hora Finita.