Submitting a non-payroll agreement for PhD candidates who are not employed at Wageningen University, is a mandatory requirement in Hora Finita for trajectories starting from 01-01-2023 in provisional admission. Submitting the agreement is a task of the first supervisor.

The deadline for completing this requirement is 26 weeks (within 6 months) after the start of the PhD project.

After the submission of the document, the Doctoral Service Centre will review the document because it is part of the admission of the PhD candidate.

Template contracts are available via the Legal / HR office of the department.

Once the registration of the PhD candidate in Hora Finita is finalized, the requirement 'Submit Non-payroll agreement' is created. The first supervisor will be notified about the requirement via an email from Hora Finita.

1. Go to your Dashboard > go to Tasks

2. Click on the Task Submit Non-payroll agreement for...

The Requirement page opens.

3. Click on Browse to upload the agreement

4. Click on Submit.

A request to review the document, has been sent to the Doctoral Service Centre. The following confirmation will follow:

If the Doctoral Service has rejected the agreement,  you will receive an email about the rejection with feedback.

Please return to your Dashboard and open the task.

Please delete the attachment and upload a new version of the agreement.

Then click Submit. The Doctoral Service Centre will receive a new request.

If the Doctoral Service has approved the agreement, you will receive an email from Hora Finita that the requirement has been resolved. The PhD candidate will also be informed via email.