How to propose members for the Assessment Committee?

Wageningen University & Research builds an inclusive organisation on all fronts. It is therefore urged to consider diversity, equity and inclusion when assembling an Assessment Committee. We strive to have diverse Assessment Committees that consist of people of all genders.

Submission of the proposal for composition of the Assessment Committee is possible after the supervisor's approval of the manuscript is completed. You will receive an email notification.

Registering the proposal for the composition of the Assessment Committee can be delegated to the secretary of promotor. 

In case of a cum laude procedure, the same steps need to be taken to submit a proposal for referees.

Navigating to the assessment page

Once you have approved the PhD candidate's manuscript for assessment, you will receive an email asking you to submit a proposal for the Assessment Committee. Please click on the link in the email to go to the assessment page.

You can also find the link on your Dashboard, underneath Tasks: 'Propose assessment committee for (name of the PhD candidate)'.

Selecting the members

The Assessment Committee consists of four members. If the PhD project is a Joint Doctorate, the Committee can be composed of more than four members (max. 6).

1. Go to the PhD project > tab Assessment

2. Click on Add member to proposal

3. Enter the surname of the committee member

4. Click on the right person in the list. If you cannot find the person, please go to step 6 of this manual.

 5. Click on Next step. Please continue with step 9 of this manual.

Adding a new person

 If you cannot find the person in the list, you will have to add the person manually.

6. Click on Next step

A new page will open.

7.  Enter the personal details and affiliation of the committee member

8. Click on Next step

Adding the committee member

9. Enter the rank

10. Enter the substantiation (not mandatory)

11. Please check the personal details

12. Click on Add.

You will return to the tab Proposal Assessment Committee, where you can add the next committee member to the proposal.

If you want to remove a person from the table, click on the red circle with a minus sign, in the rightmost row of the table.

Submitting the proposal of the composition

When you have added the fourth committee member, you will receive the message above.

13. Click on Next to submit the proposal.

If you wish to check the completed Assessment Committee before submission, click on Back to return to the Assessment Committee page. 
Also click on Back when a fifth or sixth assessment committee member has to be added (in case of a Joint Doctorate).

If you clicked on the button Back, you have to submit the proposal by clicking on Request approval for composition.

Request approval for composition

When you have clicked the 'Request approval for composition' button, you will see the following pop-up:

Click on OK to send the proposal to the Doctoral Service Centre.

What happens after I requested approval?

After you have submitted the proposal, the Doctoral Service Centre (DSC) will receive an email asking them to review the proposal.
If the DSC approves the proposal, the committee members will be invited by email to assess the thesis. Subsequently, the first supervisor and involved offices will be notified that the Assessment Committee has been approved.
The PhD candidate receives a notification and will be asked to hand in their propositions for assessment.