As a course coordinator you have the right to decline the recording request. To do so,

1. Click on the provided link in the e-mail
2. Click on Decline

You have declined the recording request.

You, as a course coordinator, decide what will be recorded in consultation with the involved lecturers. We ask you to fill in the names of the lecturers for the lectures that you want recorded to be able to send a confirmation e-mail to the lecturers.

1. Click on the provided link in the e-mail
2. Click on Select presenter to add...

A drop down appears of the lecturer(s) based on the course guide (Osiris).

3. (Optional) Select the relevant presenter(s) for the slot
4. (Optional) Press the icon with the double arrow to copy the name of the lecturer(s) to other similar rows
5. (Optional) In the blank space under Guest presenter(s) you can write any relevant name

By filling in the involved presenter(s) in a specific time slot the red cross mark under Rec will change into a green switch. By default, Live will also be green meaning that the recording will be streamed live from the course’s channel in YuJa.

6. (Optional) Click on the green switch beneath Live to disable livestreaming for that specific slot. The green switch will change into a red switch.
7. (Option) Click on Set live streaming off to disable live streaming for all the scheduled recordings of this course
8. (Optional) Click on Save (in progress) and finish the definitive schedule later if you are still contemplating about the recording schedule
9. Click on Approve and submit

During the academic year, it might happen that the schedule of your course changes. It can happen that you have requested other rooms, or that you have canceled one of the activities. If Roostering changes the schedule you will see the changes in TimeEdit immediately. In the recording schedule within the WurScheduler the changes will become visible within a working day after an automatic sync.

Below a screenshot of a recording schedule within the WurScheduler with schedule changes.

1. The ones shaded in red were previously present, and now deleted in TimeEdit
2. The ones shaded in yellow are newly added to the recording schedule
3. The ones that are not shaded have not changed

When there is a schedule change within the WurScheduler team Weblectures will reschedule the recordings if possible. If team Weblectures is not able to reschedule (e.g. if it is not clear what lectures need to be recorded) they will send the course coordinator(s) of the course an e-mail about the schedule changes, with a link to the recording schedule and there the course coordinator(s) can adjust the recording schedule properly.

1. Click Ignore Modification if no new recordings need to be scheduled
2. Follow the steps of "How to Approve the recording request as a course coordinator" if new recordings need to be scheduled

Now you know how to Accept or Decline the recording request for Weblectures, and how to deal with schedule changes.