How to complete a 'Qualifying Exam' (QE)?

General information

The qualifying exam is an examination required for certain students to prove their preparedness and capabilities to apply and synthesize the skills and knowledge during the graduate program. A qualifying exam is mandatory if your degree does not fulfill the entree requirements of WU. Your supervisor will establish a QE which needs to be approved by the Doctoral Service Centre before a PhD candidate can execute a QE.

Registration for BSc/MSc Course(s)

If you need to take courses as part of a QE (Qualifying Exam) approved by the Academic Board:

  1. Send an e-mail to Doctoral Service Centre - Admission ([email protected]) in which you indicate that you want to register for course(s) as part of your QE and include the code of the course(s);
  2. Doctoral Service Centre will check if the QE courses have been registered in Hora Finita;
  3. Doctoral Service Centre will generate a ‘Course registration form’. This form will become available in the Hora Finita environment of the PhD candidate and can be downloaded;
  4. On the ‘Course registration form’ you will find pre-filled information, check this information and fill in the missing information on the registration form (when the pre-filled information is incorrect, contact Doctoral Service Centre);
  5. Print the document and sign the form at the bottom. E-mail the form back to the graduate school.

Executing a Qualifying Exam  

You can find your QE in your dashboard from your PhD project in Hora Finita. You need to log in and navigate to the PhD checklist. Click on “requirement” underneath ‘Requirement: Take Qualifying Exam”.

Now you can upload your evidence of executing a QE in the field ‘attachment’.

If this Qualifying Exam comprises a WU course you can request a 'transcript of records' of that course at Student Service Centre [email protected] (please indicate your WUR account number). Within 3 days you'll receive the transcript of records or study progress overview.


If you want to submit the QE later, you can press the button ‘Save’ and submit your QE when you are ready.

Submit Qualifying Exam

When you are ready to continue with your submission you can use the button “Submit” to submit the file for review.

You will get a message at the top of your screen if your submission is successful sent for a review.


If your QE has been approved by the Doctoral Service Centre, you will receive the following email:


If your QE has been rejected by the Doctoral Service Centre, you will receive the following email with feedback:

You can resubmit your QE by following the previous steps and upload your new evidence in the field “attachment” again.