For all PhD candidates, a cycle of annual Progress & Development Meetings (Let’s Talk) is automatically generated in Hora Finita, based on the start date of the PhD programme. These meetings are to discuss with your supervisor the progress of your PhD project, vitality aspects (e.g., work-life balance, working environment), and your development, including future career perspectives.

Log in to Hora Finita and you will find an overview of all progress interviews on your dashboard. Click on an interview to view its details.

One month before the deadline of the progress and development meeting, a Hora Finita email is automatically sent as a reminder. This email, which has also been sent to your supervisor, will include details about the meeting and a link to set a final date in Hora Finita. Entering a date, time, and location will update the date in your meeting overview. Make sure you also tick “participants have approved the date”.

After a date and time have been entered and the interview has been saved, a confirmation email will be sent. This email is addressed to the PhD candidate and the supervisory team.

The first time you edit and save a progress meeting is when you enter the final date and location. Subsequently, once the meeting has taken place, you can proceed to finalize this interview (milestone). Please follow the next steps:

1. Enter the result: Done
2. Upload the report of the meeting
3. Click 'Submit interview'

Submitting this milestone results in the start of an agreement process. The recommendation is to perform the task in the approval process immediately. Please check the email 'Request to assess interview "Progress and development meeting..."' on your dashboard.

As part of the approval process, both the first supervisor and the PhD candidate indicate that they agree with the content of the report. You have received the invitation to approve by email, i.e. Request to assess interview ‘Progress and development meeting’. The email contains a link that will take you to the approval page. Please follow the next steps:

1. Select Withhold approval or Approved
2. Click Submit

After submission, your first supervisor will be invited by email to approve the milestone. You will be notified of the result and, if approved, this will also be visible on your PhD checklist. During the approval process, the PhD checklist will display an hourglass, indicating that the process is still ongoing.