What 'Test date' do I use at grade entry?
If you are too late with grade entry and want to go back further than 10 working days, this must always be discussed with SSC whether this is possible for these student(s). Beware that August 31, is a very distinct deadline, and that grades obtained before September 1st need to registered before September 1st.
When the grade is the last grade for the student, be aware if you go back to the previous month, the student can still graduate in that previous month. The student, however doesn't go into the graduation batch for check by the examining board. The formal decision will even be a month later. The student must already disenrol from University with reason="graduation". The disenrolment will be processed retroactively after the grade has been registered. In that case the student doesn't have to pay the extra tuition fee.
| Situation | Result date old situation | Result date in Osiris |
|---|---|---|
| In a course, the student has taken the last part of the assessment within the period in which the course is offered. |
Entry date | The last Friday in the period or manual adjustments to the effective date of the final part of the assessment (test date / due date of the last part) was completed (see example below). Adjusting the date can be useful when the actual test date is in an earlier month than the date shown in OSIRIS. Beware that you are not allowed to go back in time for more than 10 working days before the day of entry! |
| In a course, the student has taken the last part of the assessment after the period in which the course is offered. | Entry date final result In this case, the result is entered as a new result the secretariat of the chair group. |
|
| The student has obtained a result at another institution within or outside The Netherlands (remains the same). | Entry date | Entry date i.e.
|
| In the case of a thesis, internship or research practice, the student has completed the assessment (submitted all documents and the final interview has taken place) and it concerns a final result. or In the case of a thesis, internship or research practice, the student has already received a lot of supervision and the student will not complete the course (result code is INCOMPL ("Partially completed'). |
Entry date | Date on which the last part of the assessment was completed, i.e.
|
Example: Suppose the exam was on the first day of the resit, 1 February 2021. The teacher has already assessed everything on the same day. Then you can enter and finalize your grades with the test date February 1. You don't have to wait until Friday 12 February 2021, the last day of the resit period. Even if you only finalize the grades on February 12, you can still enter the test date on February 1, the actual test date.