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Quick Reference Card Forum B-rooms Hybrid

This Quick Reference Card applies to rooms: C0221, C0226, B0107, B0213, B0217, B0218, B0314, B0317, B0326, B0404, B0413, B0417, B0435, B0531, B0535, B0621, B0625, B0658, B0759.

  • Reception Forum: 0317 482160 | 8:00 - 23:00 | for assistance and all issues with (audiovisual) equipment and hybrid lectures
  • Servicedesk IT: 0317 488 888 | 7:30 -17:30 | for issues related to accounts and log-in | for urgent matters 0317 488 800
  • Brightspace Helpdesk: 0317 486 222 | 8:00 - 12:00 & 13:00 - 17:00 | for questions on Brightspace
  • Emergency number: 0317 488 333 | in case of evacuation, guide your students outside via the nearest emergency staircase. You can find the evacuation plan on the wall next to the door
Getting Started
  • Pick up a Pointer (3) at the reception 
  • Press the Projector On button (4) on the Control Panel on the desk
  • Press Select PC (7) (advised), or Select Laptop (8) if you use your own device
  • Start Writing Tablet (Display 1) (1) by pressing the button on the top right-hand side 
  • If PC is off, turn it on by pressing the ON button on the PC under the desk (10) 
  • Press the Blackscreen button (9) to hide your projection and mute the sound 
  • Hold the ON/OFF button behind the front cap of the Microphone  to turn it on. Unmute the Microphone with the switch on top of the Microphone case (11)
  • Volume button (6) adjusts the volume of the PC or laptop (for playing media and in MS Teams meetings)



Audiovisual equipment
Lecture recording
Is possible. To record your lecture request this beforehand via [email protected].
Microphone (Clip-On/ Headset)

The Microphone is on the desk in the room.

Turn on the Microphone

  • To open the front cap of the Microphone case, simultaneously press the small buttons on both sides of the Microphone case
  • Hold the ON/OFF button inside the Microphone case to turn on the Microphone
  • Unmute the Microphone with the switch on top of the Microphone case

Switch off the Microphone

  • Hold the ON/OFF button behind the front cap to switch off the Microphone
  • If there is a charger on the desk, put the Microphone back in the charger. Make sure the Microphone case clicks well into the charger!

Empty batteries?
If there is no Microphone charger on the desk, you can ask for batteries at the reception. 

Hybrid lecturing (combination on-campus and online students)
The Writing Tablet is the main display (Display 1) (1). Display 1 is what on-campus and online students will see. 
The PC Monitor is the second display (Display 2) (2) for MS Teams meetings during a hybrid class.  

Start your hybrid session 
  • Start the MS Teams meeting on the PC Monitor (Display 2)
  • In the MS Teams meeting, click on Share next to the red button in the top right corner and select the screen you want to show. The screen you selected is shown online and on the projections on the wall
Students online hear your voice and the on-campus students' voices through the Ceiling Microphone. Use a Microphone for better sound. Students online can talk and are audible through the speakers.

Sound problems 
Check if Clip-On Microphone is muted. Check if MS Teams is set on mute. Switch speakers. 
Writing Tablet (WACOM) & PC

The Writing Tablet is the main display (Display 1) (1), you can use it with the Writing Tablet Pen and the mouse.

Make notes
Use the Writing Tablet Pen to make notes on the Writing Tablet. You can make notes in any Microsoft application (e.g. Word, Excel, PowerPoint), but not on PDFs.

Make notes on PowerPoint

  • Open your PowerPoint and start the presentation
  • The Slide Show should be on the Writing Tablet and Presenter View on the PC Monitor. If this is not the case, in PowerPoint click on Display Settings > select Swap Presenter View and Slide Show 
  • If the Presenter View appears, click on the pen symbol at the bottom left of the Presenter View > select Pen 
  • If the Presenter View does not appear, you can start drawing on your slides immediately
  • Save notes by saving the document you are working on
Use the Logitech Pointer
The Logitech Pointer can be picked up at the reception of the building.
  • Pull the USB dongle out of the Logitech Pointer and plug it into the USB-port of the PC under the desk

In the task bar on the bottom of the Computer screen,

  • Click on the Show hidden icons symbol > click on the Logitech Presentation symbol (yellow dot with arrow)
  • A SPOTLIGHT menu appears, from which you can choose your pointer function
  • The Logitech Pointer functions (highlight, magnify, digital laser) are visible to online students too

Use the Laser Pointer or your own pointer
The Laser Pointer can be picked up at the reception of the building. You can also use your own pointer.

  • Plug the USB-dongle of the pointer into the USB-port of the PC under the desk
  • Keep in mind, a laser pointer is not visible to online students
Finishing up
  • Do not switch off the PC! Sign out from your account on the PC 
  • Press Projector Off button (5) on Control Panel. 
  • Switch off the Microphone 
  • Return the Pointer (3) to the reception

If you have remarks or feedback on this instruction article, please let us know via [email protected]

For detailed instructions on the audiovisual equipment please go to the online manuals: or scan the QR code below


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