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Quick Reference Card Forum B-rooms WeConnect

This Quick Reference Card applies to rooms: B0521, B0525 and B0521+B0525 | Furniture: movable

  • Reception Forum: 0317 482160 | 8:00 - 23:00 | for assistance and all issues with (audiovisual) equipment and hybrid lectures
  • Servicedesk IT: 0317 488 888 | 7:30 -17:30 | for issues related to accounts and log-in | for urgent matters 0317 488 800
  • Brightspace Helpdesk: 0317 486 222 | 8:00 - 12:00 & 13:00 - 17:00 | for questions on Brightspace
  • Emergency number: 0317 488 333 | in case of evacuation, guide your students outside via the nearest emergency staircase. You can find the evacuation plan on the wall next to the door
Getting Started
  • Pick up a Pointer (3) at the reception 
  • Press the Projector On button (4) on the Control Panel on the desk
  • Press Select PC (7) (advised), or Select Laptop (8) if you use your own device
  • Start Writing Tablet (Display 1) (1) by pressing the button on the top right-hand side 
  • If PC is off, turn it on by pressing the ON button on the PC under the desk (15)
  • Press Select WeConnect button (13) to start your WeConnect session
  • In the Primary room, press Combine C0525 button (10) to sync the audio equipment
  • Press the Displays On button (12) to turn on the side displays
  • Press the Blackscreen button (9) to hide your projection and mute the sound
  • Take the Microphone out of the charger on the desk (14) and hold the ON/OFF button behind the front cap to turn on the Microphone. Unmute the Microphone by the switch on top of the Microphone case
  • Start Touchscreen (CTOUCH) by pressing the round button on the centre bottom of the screen
  • Volume button (6) adjusts the volume of the PC [or laptop] (for playing media and in MS Teams meetings)



Audiovisual equipment
Lecture recording Is possible. To record your lecture request this beforehand via [email protected].
Microphone (Clip-On/ Headset)

The Microphone is in the charger on the desk in the room.

Turn on the Microphone

  • To open the front cap of the Microphone case, simultaneously press the small buttons on both sides of the Microphone case
  • Hold the ON/OFF button inside the Microphone case to turn on the Microphone
  • Unmute the Microphone with the switch on top of the Microphone case

Switch off the Microphone

  • Hold the ON/OFF button behind the front cap to switch off the Microphone
  • Put the Microphone back in the charger on the desk. Make sure the Microphone case clicks well into the charger!
Hybrid lecturing (combination on-campus and online students)
The Writing Tablet is the main display (Display 1) (1). Display 1 is what on-campus and online students will see. 
The PC Monitor is the second display (Display 2) (2) for MS Teams meetings during a hybrid class.  

Start your hybrid session 
  • Start the MS Teams meeting on the PC Monitor (Display 2)
  • In the MS Teams meeting, click on Share next to the red button in the top right corner and select the screen you want to show. The screen you selected is shown online and on the projections on the wall
Students online hear your voice and the on-campus students' voices through the Ceiling Microphone. Use a Microphone for better sound. Students online can talk and are audible through the speakers.

Sound problems 
Check if Clip-On Microphone is muted. Check if MS Teams is set on mute. Switch speakers. 
Writing Tablet (WACOM) & PC

The Writing Tablet is the main display (Display 1) (1), you can use it with the Writing Tablet Pen and the mouse.

Make notes
Use the Writing Tablet Pen to make notes on the Writing Tablet. Save notes by saving the document you are working on.

Make notes on PowerPoint

  • Open your PowerPoint and start the presentation
  • The Slide Show should be on the Writing Tablet and Presenter View on the PC Monitor. To adjust, in PowerPoint click on Display Settings > select Swap Presenter View and Slide Show 
  • Click on the pen icon at the bottom left of the Presenter View > select Pen 

Make notes on Word and Excel 

  • Open your document 
  • In the ribbon menu at the top, choose the tab Draw 
  • Select one of the Drawing Tools

Make notes on PDFs

  • Open your PDF document
  • On the right side, click on the Comment icon
  • In the menu at the top of the document, select the pen icon in the middle

Use the Writing Tablet as a whiteboard

  • Type HD-board Software v9 in the search bar
  • Press the blue icon with the white arrow on the right side (do not fill in login information)
  • The Dual Pen menu appears on your screen
  • Hover over the icons and click on the Window mode icon
  • Click on the pen icon from the menu at the bottom
Touchscreen (CTOUCH)

Use as a whiteboard for WeConnect

  • Press the button on the bottom centre of the Touchscreen to turn it on
  • Start your WeConnect session
  • Press the button on the bottom centre of the Touchscreen and click on the source icon 
  • Click on HMDI3

WeConnect is a tool for interactive learning. It consists of group work tables each equipped with a display. WeConnect has several display sharing options.

  • Press the Projector On button (4) and the Select WeConnect button (13) on the Control Panel. 
  • In these combined rooms, you must present from the Primary room (the lower room number), and press on the Combine Rooms button of the Control Panel.
  • On the Writing Tablet (Display 1) login to WeConnect via and click on Wageningen University & Research
  • Select a scheduled session or click on Plan a session
  • When you start your session, a blue window opens with thumbnails on the bottom. Each thumbnail represents a display on the side walls
  • Click on Share to All to share your screen with all of the WeConnect displays on the side walls.
  • To share the screen of one of the displays to all of the other displays, click the corresponding thumbnail
Pointers Use the Logitech Pointer
The Logitech Pointer can be picked up at the reception of the building.
  • Pull the USB dongle out of the Logitech Pointer and plug it into the USB-port of the PC under the desk

In the task bar on the bottom of the Computer screen,

  • Click on the Show hidden icons symbol > click on the Logitech Presentation symbol (yellow dot with arrow)
  • A SPOTLIGHT menu appears, from which you can choose your pointer function
  • The Logitech Pointer functions (highlight, magnify, digital laser) are visible to online students too
Use your own pointer
  • You can use your own pointer. Plug the USB-dongle of your pointer into the USB-port of the PC under the desk
  • Keep in mind, a laser pointer is not visible to online students






Finishing up
  • Do not switch off the PC! Sign out from your account on the PC 
  • Press Projector Off button (5) on Control Panel. This button also switches off the side displays on the sides
  • Press Displays Off button (11) to turn off the side displays
  • Switch off Touchscreen (CTOUCH) by pressing the round button on the centre bottom of the screen 
  • Switch off the Microphone and put it back in the charger (14). Make sure the Microphone case clicks well into the charger
  • Return the Pointer (3) to the reception

If you have remarks or feedback on this instruction article, please let us know via [email protected]

For detailed instructions on the audiovisual equipment please go to the online manuals: or scan the QR code below


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