OSIRIS, the changes
A new systems means some adjustments were made. in this file we will address the changes for Study Advisors (SA).
SA = Study Advisor
PD = Programme Director
EB = Examining Board
FB = Functioneel Beheer
SPR/SVO = Study Progress Report / Studievoortgangsoverzicht
MOMI = Study Progress Monitor (Voortgangsmonitor)
Only applicable for international programmes: students holding residence permit need to obtain at least 30 credits per academic year (or 15 if students started in February). If they do not and if they do not have an excusable reason to obtain less than 30/15 credits, Wageningen University must inform the immigration services (IND). The IND can then cancel the residence permit.
‘Harde knip’ = means that you are only permitted to start master’s courses on the condition that you have successfully completed your bachelor degree and are enrolled as a master’s student. However, if a student has not yet received the marks for the last courses of the bachelor's programme that he or she has completed, but expects to receive sufficient marks for these courses within the two weeks after the start of the new course period, he or she may register for and start with master’s courses you wish to take that are given in that new period. If the last sufficient bachelor's mark is entered in time, the bachelor's examination date will effectively be after the starting date of the master’s courses you started with, but these courses will not be subject to the ‘harde knip’ rule.
Text printed in green, indicates that this procedure differs in Osiris
GENERAL
| AIR/SPA | OSIRIS |
|---|---|
|
Old terms (NL/ENG):
|
New terms (NL/ENG):
|
| Old
registration numbers |
New Student numbers A table with corresponding old and new registration numbers will be provided |
|
Only dean can register excusable reason (MOMI) SA (or PD) receives a list of students who did not meet the MOMI-requirement from SSC once a year; in case of an excusable reason, SA (or PD) informs dean by e-mail. |
Dean and SA can register excusable reason (MOMI) SA (or PD) receives a list of students who did not meet the MOMI-requirement from SSC once a year; in case of an excusable reason, SA (or PD) informs dean by entering the reason in Osiris. |
|
SA can’t register ‘mandatory’ RO courses Technically, students could graduate without doing ‘mandatory’ RO0-courses, even if they were advised to do. |
SA can register mandatory RO courses by means of an Individual Arrangement Student can’t graduate without doing these ‘mandatory’ RO0-courses. See also flow chart / process description |
Making Notes
| AIR/SPA | OSIRIS |
| SA
could only write notes for a specific student |
SA
can write one note for more students |
| Date
could not be changed |
Date
can be changed |
| One
text field |
Two
text fields: content and decision |
| No
attachments possible |
Attachments
possible |
| No
deadline possible |
Deadline
possible (e.g., if follow-up is needed) |
| No
possibility to share notes with others outside your team |
Possibility
to share notes with others outside your team, e.g. deans and students |
| No
possibility to select specific notes |
Possibility
to select specific notes |
Selecting Students
| AIR/SPA | OSIRIS |
|---|---|
| Complete
name (including diacritic marks) had to be written to find a student |
You
can search for students by part of their names (in case of a double name) or a
name without diacritic marks |
| No
possibility to select students in specific specialisations |
Possibility
to select students in specific specialisations |
| No
possibility to add characteristics to a specific student or a specific group of
students and select these students by filtering om the characteristics |
Possibility to add characteristics to a specific student or a specific group of students and select these students by filtering on the characteristics E.g., ‘my student’; characteristic can only be seen by yourself |
Study Progress
| AIR/SPA | OSIRIS |
|---|---|
| All
marks obtained a programme will be shown in one overview, even if student took
two specialisations |
Marks
will be shown per specialisation on an Study Progress Overview |
| No
overview of grades per course possible |
Overview of grades per course possible This enables students and staff to compare grades of a student to the results in a cohort |
| No
possibility to make report of studying results student versus cohort |
Possibility
to make report of studying results student versus cohort |
| Study
progress possible in Excel: only basis information |
Study
progress in Excel: more difficult to read, but more detail |
Approval of programme
| AIR/SPA | OSIRIS |
|---|---|
| Examining
board approved complete programme |
Osiris
approves common part and specialisations automatically, Examining Board
approves electives only |
| In
case of a deviation of the programme (in common part and/or specialisation):
student asked for approval by entering the replacing course in his or her SPA-request. |
In case of a deviation of the programme (in common part and/or specialisation): Students sends request by e-mail to SA, if approved SA forwards request by e-mail to EB. If approved, the EB registers an individual arrangement in Osiris See also flow chart / process description |
|
In case of an individual minor or free programme: Student asked for approval by entering the courses in the minor or optionals in his or her SPA-request. |
In case of an individual minor or free programme: Student sends request by e-mail to SA. If approved, SA forwards request to EB. If approved, the EB registers the courses in Osiris (in case of a free bachelor or free master programme, after FB prepared account student for free programme). See also Flow chart / process description |
| Examining
board adjusted ‘programme year’ |
FB
adjusts ‘programme year’. |
| Individual
minor contained a name |
Individual
minor is nameless |
| SSC
registered courses of pre-master courses in SPA |
SA (or PD)registers courses of pre-master courses in Osiris by means of an Indivual Arrangement (after FB has linked student to pre-master programme) See also Flow chart / process descriptions |
|
Different course codes for internship/thesis/Research Practice varrying in size (nr of credits) Amount of credits fixed and shown in code |
One code for internship/thesis/Research Practice Amount of credits flexible |
| Adjusting handbook year by EB |
SA requests EB to change handbook year; examining board asks FB to apply |
|
Extra course possible These course will not be included in the average grade calculation, but they will appear on transcript |
No extra course possible All (completed) courses in common part and specialisation and completed courses in electives will be included in average grade calculation |
| Master
courses followed in bachelor visible |
Master
courses (electives) followed in bachelor not visible |
Graduation
| AIR/SPA | OSIRIS |
|---|---|
|
Graduation if all courses in SPA are graded If a student did not want to graduate, he or she entered an extra course in SPA, which he or she deleted before graduation. |
Automatic graduation once the student gets all required credits for common part and specialisation and 180/120 EC in total. If student wishes to postpone graduation, he or she sends en e-mail to the SSC. |
| Date
of graduation = date of registration last grade |
Date of graduation = date of last test ;-) If student completes his or her programme with thesis or internship, then date of graduation is date final meeting |
Changes for students (nice to know)
| AIR/SPA | OSIRIS |
|---|---|
| Students submitted complete programme to a specific study advisor |
Student submits programme via Planapp, not to a specific person |
| Students do not register for specialisation |
Students do register for specialisation. Possibility for SA to select students from a specialisation |
| Students register for courses per period |
Students can register for courses in the complete year |
| No possibility to arrange modifications or provisions necessary for engaging in education and taking exams |
Students request and arrange modifications of provisions in OSIRIS (no seperate administation) |
| Harde knip: if student starts master before the bachelor is officially
completed, student has to withdraw within two weeks after starting the master
courses |
Harde knip: if student starts master before the bachelor is officially,
obtained, student has to withdraw in the
first half of the period In period 1,2 5 and 6 that would be within the first four weeks, in period 3 and 4 this would be within the first two weeks |
| No automatic warning if student chooses overlapping courses |
Planapp sends warning to students, if courses are overlapping (In time SA can check by means of 'validate plan') |
You are done. Great job!