How to enrol a student in a course - via course search?
Usually students register for a course themselves, but sometimes this does not work. This can be for various reasons, for example:
- the registration deadline has already passed;
- the student wants to take more than the allowed 15 ECTS of courses in a period (then follow this manual up to and including step 9 and thereafter see the manual "Hoe schrijf ik een student, die meer dan 15 ECTS in een periode wil doen, in voor een vak?");
- the student is not properly enroled in a study, for example because the tuition fees have not been paid (if you suspect this, check this by searching the student via Student Search, step 4 of the manual "How to enrol a student in a course - via student search?”).
After approval from the course coordinator, the secretariat (or a course coordinator with Osiris Basic rights) can still place a student who has not registered for a course on the list of participants, even if the enrolment deadline for the student has passed. The advantage is that the student will then automatically have access to the Brightspace environment of this course.
More information on rules regarding enrolment and dis-enrolment? Read Rules, guidelines, deadlines, common problems regarding (dis-)enrolment
This manual describes how to add an individual student to a list of participants. Here, we describe the method by searching the course. If you want to add more students at the same time, use the manual “How to enrol a group of students simultaneously in a course?”.
Start screen
1. Click Student > Enrol Education > Course
or enter in menu bar go to menu “2.4” and press enter
Select the course
2. Enter the course code in the Course search field
or search for a course via the magnifying glass under Course. For detailed intermediate steps,
follow How to find a course in Osiris Basis?, Steps 3 up to and including 7
NB. The correct academic year has already been entered
3. Click on Search
4. Click on the arrow in front of the course code of the course. Make sure to select the correct starting block
Select the student
5. Click on Course - Enrol in the left block
6. Do you know the student number? Then click on the green plus at Select the students you want to enrol, enter the student number in the empty field that just appeared and go to step 12
7. Don't you know the student number? Click on the double green plus under Select the students you want to enrol
8. In the screen that now appears, enter searches that allow you to find the student
TIP: Use Advanced Search if you need more search criteria
NOTE: By default Student is active? on Yes. This means that Osiris only searches for students with a valid enrolment in a study program at the university. So leave this so that you can be sure that you only enrol students who actually have a valid enrolment at the university!
9. Click on Search
10. Click on the appropriate student that appeared based on your search under Select Students
11. Click on Add
Enrolment of the student
12. Check if you have selected the right student here (green shading)
NOTE: All components / teaching methods that the course has and for which the student must be registered are already checked.
NOTE: You will also see the current number of registered participants here (you can use this number as a double check at the end).
13. Click on Enrol
NOTE: At the top of the screen, a notification is given that the action has been successfully completed. You also see that the number of participants in your course and your exam has increased with one student. The student will receive an automatically generated email stating that he/she is registered for the course and the exam.