Deadlines grade registration current academic year
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This page was updated September 16, 2023
A new resit policy applies from the 23/24 academic year onwards.
Deadlines for grade registration for cursory* courses having a regular exam 2023/2024 academic year
| Period in which the examination is done | Deadline Grade entry in Osiris |
|---|---|
| Period 1 | November 12, 2023, 23:59 |
| Period 2 | January 15, 2024, 23:59 (note: extended period due to Christmas/NewYear holidays) |
| Period 3 | February 18, 2024, 23:59 |
| Resit Period A (February) | February 25, 2024, 23:59 |
| Period 4 | March 24, 2024, 23:59 |
| Period 5 | May 21, 2024, 23:59 |
| Resit Period B (May) | May 27, 2024, 23:59 |
| Period 6, courses that run in the first 4 weeks and finish with an exam | June 24 2024, 23:59 |
| Period 6, courses that finish with an exam in the 2nd half of the period (e.g. with exam in week 8) |
July 12, 2024, 17:00 |
| Period 6, courses that have a resit in resit Period C3 | July 19, 2024, 17:00 |
| Period 6, courses that don't have a scheduled resit ('Resit Year') | July 21, 2024, 23:59 |
| Resit Period C (July, for C1, C2 and C3) [extended grading period] | August 20, 2024, 23:59 |
|
For non cursory courses, and for resits in Resit Period 'Year', different rules apply |
*For non-cursory courses, other procedures/regulations apply.
For MSc theses, MSc-internships and MSc-research practice, the process is run in Osiris-Case and the grade is entered immediately upon entering and confirming the assessment by the examiner. Based on the EER, this confirming by the examiner takes place immediately after the oral defence. When entered at a later moment, back-dating is possible for 7 calender days. EXCEPT early September, you can not 'cross' the August 31st deadline. Do note that students might have to pay tuition for another month when the examiner is late with confirming the grade.
For BSc theses, various procedures exist, when required check with the programme team of the student's programme to find out the required procedure.
The deadlines for cursory courses are based on the Education and Examination Regulations of Wageningen University, in article 49.
The 2023/2024 version of EER can be found here.
In the table above, the last column shows the moment at which grades should be registered by or on behalf of the examiner.
This registration should be done in Osiris.
The examiner is responsible for grade entry. Grades can be entered in Osiris-Lecturer by the course coordinator/examiner and when included the administrative procedures support staff. Secretariats can enter the grades in Osiris-Basis.
Those that should enter grades will be informed by a generic email about the upcoming deadline a few days prior to the deadline, except when they have already entered the grades for most (80+%) of the participants.
Upon passing of the deadline, an email is sent when grades are not yet entered for the majority of the participants. At that moment grade entry through Osiris-Lecturer is still open.
After the deadline has passed for a prolonged time, an email is sent to the examining board to inquire with the examiner on the grade entry. At that time the grade registration through Osiris will be closed and a 'NOGRADE' will be registered for every student.
When due to force majeur (overmacht in Dutch) grading is done at a later moment, the examiner should inform the students mentioning the reason.
To get these grades registered into Osiris, send them to [email protected] attn SSC-Graduation Office subject 'grade correction due to too late grading' , mentioning the reason of the force majeur and attaching a correct grade input file. SSC might consult with the examining board prior to registering these grades.
Next to written tests that can be taken as a resit in the scheduled resit period, students might also hand in a new version of e.g. a practical-report that was initially insufficient or incomplete. Or students might hand in reports too late for you to assess prior to the deadline.
Additional information on how to deal with these situations is forthcoming in late October 2023 (and will be added here as well).